The QuickBooks Audit Trail – a boon or a curse

Kingston, United Kingdom, 21st Jul 2022, King NewsWire, The QuickBooks Audit Trail tracks all additions, deletions, and modifications made to transactions in the data file. 

It provides an easy overview of old transactions or entries that may be required if there are any inconsistencies. Each time a transaction is created, modified or deleted, QuickBooks keeps a record of the change, as well as the date, time and the user who made the change. All of this information is accessible by running the Audit Trail Report. Initially, the report displays entries that were created or modified today. 

Needless to say, the purpose of an audit trail is to reduce errors, fraudulent activities, and unauthorized system access, improve internal controls, and verify the accuracy of underlying accounting transactions flowing to financial statements. An audit trail is important because it’s used to verify and validate financial, software, and business transactions by tracking selected user activities or accounting financial statement amounts back to the transaction, event source, and data access used to create or modify a record. An audit trail helps businesses detect unauthorized use, errors, and fraud. 

Due to the number of transactions it holds, the Audit Trail can cause a large QuickBooks file. As the number of transactions increase in a data file, the audit trail grows by a factor of 2. Removing the audit trail brings down the file size of a data file and speeds up QuickBooks. Removing the audit trail also limits data that is presented to government or other agencies such as the CRA and IRS for data audits.

To learn more about removing the Audit Trail, visit

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We offer a range of services for existing QuickBooks users and provide comprehensive solutions for small businesses. Additionally, our expertise covers the US, UK, Canadian, Australian (Reckon Accounts), and New Zealand versions of QuickBooks (PC and Mac platforms).

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